Assistant Town Clerk's Office

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Overview

The Assistant Town Clerk's Office functions as the operational office for Mayor and Council and the Chief Administrative Officer/Town Clerk.  The Assistant Town Clerk, Cindy Abbott, serves as the Public Information Officer, the Right to Information Coordinator and as a Commissioner of Oaths.  In addition to these functions she also supervises the Executive Assistant to the Mayor and CAO, Gillian Mersereau, and the Central Records Clerk, Tina McKellar. 

Administration  

Cindy Abbott, Assistant Town Clerk
Gillian Mersereau, Executive Assistant to Mayor & CAO
Tina McKellar, Central Records Clerk

Main Areas of Service:

Legislative Services

• Prepares agenda packages for meetings of council, standing and special committees and boards
• Records meeting proceedings
• Facilitates communication between Council, municipal staff and the public, including providing information on interpretation of council and committee decisions, as well as information on all aspects of municipal operations and activities
• Prepares for and supervises the orientation of Council following the quadrennial elections and any by-elections.  The next election will be in May 2016

Information and Administrative Services

• Coordinates telecommunications and information technology services to the organization including maintaining the Town's website and official social media sites
• Coordinates public information and joint emergency communications for the Town
• Assists with the coordination of official civic functions and visits
• Coordinates human resource services within the Town
• Responsibilities for information under the Right to Information and Protection of Privacy Act
• Provides administrative services for the office of the Mayor, Chief Administrative Officer and the Department of Recreation and Tourism
• Provides records management services to the organization including research services on for council, staff and the public
• Safekeeps and preserves meeting minutes, by-laws, agreements and other related official documents

HOURS OF OPERATION                                                                                         CONTACT US:

Monday – Friday 8:30 am to 4:30 pm                                                                   Telephone: (506) 357-4442
Level III, Municipal Office – 4 Doyle Drive                                                            Fax: (506) 357-2266
(Front Entrance)                                                                                                       Email: abbott@oromocto.ca